Privacy Policy

1. Introduction

HRS SYSTEMS, INC., a corporation organized under the laws of the United States with its principal place of business at 208 Southside Sq, Petersburg, Tennessee 37144-5235, United States, is committed to protecting the privacy of individuals who interact with our website, services, and business operations. This Privacy Policy explains our practices regarding the collection, use, disclosure, and protection of personal information.

By accessing or using the website located at https://www.hrssystems.autos, or by engaging with our computer systems design, integration, and technology consulting services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any provision contained herein, you should discontinue use of our website and services immediately.

HRS Systems, as the developer and operator of this platform, takes data protection seriously and continuously reviews our policies to align with evolving legal standards and industry best practices within the Professional, Scientific, and Technical Services sector.

2. Information We Collect

We collect several categories of information to provide and improve our computer integrated systems design and consulting services. The types of information we may collect include:

• Personal Identification Information: Your full name, email address, telephone number, company name, job title, and postal address when you fill out contact forms, request consultations, or subscribe to our communications.
• Business Information: Details about your organization, including company size, industry sector, technology infrastructure, project requirements, and operational challenges that you share during consultations or service inquiries.
• Technical Data: Internet Protocol (IP) address, browser type and version, operating system, device identifiers, referring URLs, time zone settings, and other technical metrics automatically collected when you visit our website.
• Usage Data: Information about how you navigate and interact with our website, including pages visited, time spent on pages, click patterns, scroll depth, and interaction with forms and features.
• Communication Records: Copies of correspondence when you contact us via email, telephone, or through our website contact forms, including the content of messages and any attachments.

3. How We Collect Information

We employ multiple methods to gather information, each designed to be transparent and appropriate to the context of the interaction. Our collection methods include:

• Direct Collection: Information you voluntarily provide when you fill out our contact forms, request a consultation, subscribe to updates, or communicate with our team via email at office@hrssystems.autos or by telephone at +1 (253) 541-7180.
• Automated Collection: As you browse our website, certain technical data is automatically captured through cookies, server logs, web beacons, and similar technologies that help us understand traffic patterns and improve site performance.
• Third-Party Sources: On occasion, we may receive information from business partners, analytics providers, or publicly available sources that supplement the data we collect directly, always in compliance with applicable laws.

4. Use of Information

HRS SYSTEMS, INC. uses collected information for legitimate business purposes that are essential to delivering our computer systems design, integration, and technology consulting services. Specifically, we use your information to:

• Respond to inquiries, provide requested information, and deliver the services you have engaged us to perform.
• Customize and improve your experience on our website by analyzing usage patterns and user preferences.
• Communicate with you about our services, updates, industry insights, and relevant offerings that may be of interest to your organization.
• Process and manage consultations, project engagements, and service agreements between you and HRS SYSTEMS, INC.
• Maintain the security and integrity of our website, systems, and infrastructure through monitoring and threat detection.
• Comply with legal obligations, enforce our terms of service, and protect the rights, property, and safety of HRS SYSTEMS, INC., our clients, and the public.
• Conduct internal research, analytics, and business intelligence to enhance our service offerings and operational efficiency.

5. Sharing and Disclosure of Information

We do not sell, rent, or trade your personal information to third parties for their marketing purposes. We may share information in the following limited circumstances:

• Service Providers: With trusted third-party vendors who perform functions on our behalf, such as website hosting, data analytics, cloud infrastructure management, and email delivery. These providers are contractually bound to process data only per our instructions and to maintain confidentiality.
• Legal Compliance: When required by law, court order, subpoena, or governmental regulation, or when we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others.
• Business Transfers: In connection with a merger, acquisition, reorganization, sale of assets, or similar corporate transaction, where personal information may be among the transferred assets, subject to the same privacy protections.
• Professional Advisors: With legal counsel, accountants, auditors, and other professional advisors who require access to perform their duties, bound by professional confidentiality obligations.
• With Your Consent: We may share your information for any other purpose with your explicit authorization or at your direction.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. The specific retention period depends on the nature of the information and the context of collection:

• Contact form submissions and correspondence are retained for the duration of the business relationship plus a reasonable period thereafter for record-keeping and legal compliance.
• Technical and usage data collected automatically is typically retained for a shorter period, generally not exceeding 26 months, unless needed for security investigations or legal obligations.
• Information related to contractual engagements is retained in accordance with applicable statutes of limitations and regulatory requirements governing the Professional, Scientific, and Technical Services industry.

When personal information is no longer needed, we securely delete or anonymize it using industry-standard data destruction methods.

7. Data Security

HRS SYSTEMS, INC. implements comprehensive administrative, technical, and physical safeguards to protect personal information against unauthorized access, alteration, disclosure, or destruction. Our security measures include:

• Encryption of data in transit using Transport Layer Security (TLS) protocols and encryption of sensitive data at rest.
• Regular vulnerability assessments, penetration testing, and security audits conducted by qualified professionals.
• Access controls that restrict data access to authorized personnel on a need-to-know basis, enforced through multi-factor authentication and role-based permissions.
• Continuous monitoring of network traffic, system logs, and access patterns to detect and respond to potential security incidents.
• Employee training on data protection practices, confidentiality obligations, and incident response procedures.

While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to promptly notifying affected individuals and relevant authorities in the event of a data breach as required by applicable law.

8. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information. These rights may include:

• Access: The right to request confirmation of whether we process your personal data and to obtain a copy of that data.
• Rectification: The right to request correction of inaccurate or incomplete personal information we hold about you.
• Erasure: The right to request deletion of your personal information under certain circumstances, subject to legal retention obligations.
• Restriction: The right to request limitation on how we process your personal information in specific situations.
• Portability: The right to receive your personal data in a structured, commonly used, and machine-readable format, and to transmit it to another controller.
• Objection: The right to object to processing of your personal data for direct marketing purposes or where we rely on legitimate interests as the legal basis.
• Withdrawal of Consent: Where processing is based on consent, the right to withdraw that consent at any time without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, please contact us using the details provided in Section 16 of this Privacy Policy. We will respond to your request within the timeframe required by applicable law and may need to verify your identity before processing certain requests.

9. Children's Privacy

Our website and services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children. If we become aware that a person under 18 years of age has provided us with personal data without verifiable parental consent, we will take prompt steps to delete such information from our systems. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately using the contact details provided in this policy.

10. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyze site traffic, and understand where our visitors originate. A cookie is a small text file stored on your device by your web browser at the request of websites you visit.

We use the following categories of cookies:

• Essential Cookies: Necessary for the website to function properly, including navigation, access to secure areas, and form submission. These cookies cannot be disabled in our systems.
• Analytics Cookies: Help us understand how visitors interact with the website by collecting and reporting information anonymously. These cookies allow us to measure page visits, traffic sources, and user behavior patterns to improve content and usability.
• Functional Cookies: Enable the website to remember choices you make, such as your preferred language or region, providing a more personalized experience.

Most web browsers allow you to control cookies through their settings, including blocking or deleting cookies. However, disabling certain cookies may affect the functionality of our website. By continuing to use our website without adjusting your browser settings, you consent to our use of cookies as described in this policy.

11. Third-Party Services and Links

Our website may contain links to third-party websites, platforms, or services that are not owned or controlled by HRS SYSTEMS, INC. This Privacy Policy does not apply to those third-party services. We encourage you to review the privacy policies of any third-party site you visit, as we are not responsible for their content, privacy practices, or data handling procedures.

We may also integrate third-party tools for analytics, hosting, and communication purposes. These service providers are carefully vetted and are required to adhere to data protection standards consistent with this policy. A current list of material third-party subprocessors is available upon request by contacting our privacy team.

12. International Data Transfers

HRS SYSTEMS, INC. is headquartered in the United States, and our website and services are hosted and operated within the United States. If you are accessing our website from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States, where our servers and central database are located.

The data protection laws of the United States may differ from those of your country of residence. By using our website or providing us with your personal information, you consent to the transfer of your data to the United States and its processing in accordance with this Privacy Policy. We take appropriate safeguards to ensure that international data transfers comply with applicable legal requirements.

13. Do Not Track Signals

Some web browsers incorporate a Do Not Track (DNT) feature that signals websites that a user does not wish to have their online activity tracked. At this time, our website does not respond to DNT signals due to the absence of a universally adopted industry standard for how such signals should be interpreted and implemented. We continue to monitor developments in browser tracking technology and may update our practices as standardized frameworks emerge.

14. California Privacy Rights

If you are a resident of California, you may have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA). These rights include the right to know what personal information we collect, use, disclose, and sell about you; the right to request deletion of personal information; the right to correct inaccurate personal information; and the right to non-discrimination for exercising your privacy rights.

HRS SYSTEMS, INC. does not sell personal information as defined under California law, nor do we share personal information for cross-context behavioral advertising. To exercise your California privacy rights, please contact us using the information provided in the Contact Information section below. We will verify your identity before processing your request and respond within the timeframe required by law.

15. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our practices, legal requirements, or operational needs. When we make material changes, we will indicate the updated effective date at the top of this page and, where appropriate, provide notice through our website or via email to individuals with whom we have an ongoing relationship.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information. Your continued use of our website and services after any changes to this Privacy Policy constitutes your acceptance of the revised terms.

16. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data protection practices, please contact us through any of the following channels:

We are committed to addressing your privacy concerns promptly and thoroughly. You also have the right to lodge a complaint with the relevant data protection supervisory authority in your jurisdiction if you believe our processing of your personal information violates applicable law.